BY LAWS
By Laws
PREAMBLE
These are the Bylaws of The East Dallas Exchange Club of Dallas, Texas, originally organized on August 14, 1948, a member of the Texas-Louisiana District Exchange Clubs and The National Exchange Club, a Not-for-Profit Corporation organized under the laws of the State of Ohio. The name of this club has been designated by the National Board of Directors. This document replaces and supersedes documents of any earlier date which constituted a constitution and bylaws of this club. This club is a non-profit unincorporated association.
THE FOUNDATION
This club has caused to be organized and incorporated under Texas law The East Dallas Exchange Club Foundation, Inc., a non-profit corporation which is qualified as a 501(c)(3) organization under the Internal Revenue Code. The officers of this club shall automatically become and be the members, officers and directors of said Foundation. All charitable contributions to the Foundation shall be deposited only to a separate account or accounts of the Foundation.
ARTICLE I
Purposes
Section 1. The purposes for which this Exchange Club has been chartered by The National Exchange Club are:
A. To pursue programs that will benefit children and young adults in need in the East Dallas area as well as to make our community, state and nation a better place in which to live.
B. To actively participate in the establishment of new Exchange Clubs.
C. To benefit our members by providing opportunities for personal development as they participate in the affairs of the club.
D. To promote active participation in the Program of Service of The National Exchange Club and its national project, the Prevention of Child Abuse, for the betterment of the community.
E. To exemplify the meaning of Exchange in a spirit of “Unity for Service.”
ARTICLE II
Powers
Section 1. The management and policies of this club, not otherwise provided for in these Bylaws, are under the direction of and vested in the Board of Directors.
ARTICLE III
Relationship
Section 1. This Exchange Club, in order to be a regularly constituted Exchange Club chartered by The National Exchange Club, acknowledges as a part of these Bylaws, the National and District Bylaws as amended.
Section 2. This club shall be assigned by the National Board of Directors to an appropriate district and region of The National Exchange Club. This club shall have all the rights and privileges of all clubs situated within the district and region assigned by the National Board of Directors.
Section 3. If, for any cause, the charter granted by The National Exchange Club shall be suspended, revoked, or surrendered, or the club in fact disbands, ceases to exist or becomes dormant, the word “Exchange” will not be used alone or in connection with other words as a club or organization’s name, and by such action the club surrenders all rights to the use of the emblem or other insignia. Any assets of the club shall become the property of The National Exchange Club.
ARTICLE IV
Membership
Section 1. The membership of this club shall consist of individuals and entities of good character and community standing.
Section 2. Each member shall be elected to membership in accordance with the procedures set forth in these Bylaws.
Section 3. The two categories of membership in the club are:
A. Active Members - Elected in accordance with Article V of the Bylaws. The maximum number of Active Members shall be fifty (50).
B. Life Members - Granted by the Board of Directors, subject to the provisions of Article V, Section 2 of the Bylaws provided:
(1) The member has been a member of one or more clubs for a total of at least 20 years; or
(2) The member is 65 years of age or older and having been a member of one or more clubs for at least 15 years.
Section 4. Membership cannot be conveyed or transferred from one person or business to another. Membership can be acquired only by qualification, reinstatement, or transfer from another Exchange Club, through the regular procedure of proposal and election.
Section 5. Membership in a chartered club may be had by transfer or reinstatement, providing said member was in good standing at the time of relinquishing membership in the original club. Transfer must be approved by the new club within sixty (60) days of relinquishing membership in the original club. Transfer and reinstatement of membership in all cases are subject to the applying member having been duly elected and accepted in accordance with these Bylaws.
Section 6. The Board of Directors, for causes, other than failure to pay dues or other charges, duly shown shall have the authority to drop, suspend or expel a member by a two-thirds (2/3) vote of the members of the Board of Directors present and voting at any meeting for which advance notice of not less than fifteen (15) days shall be given; provided, further, that written notice stating the grounds for the action shall have been delivered or mailed to the member and a full and complete hearing afforded the member, if not waived.
Section 7. Any member who fails to pay dues or other charges within sixty (60) days shall be considered “not in good standing” and may be dropped or suspended from membership by a two-thirds (2/3) vote of the members of the Board of Directors present and voting.
Section 8. Resignation of membership shall be made in writing to the Secretary and shall be considered by the Board of Directors, but such resignation shall not relieve the member so resigning of the obligation to pay any dues, or other charges previously accrued and unpaid.
Section 9. An Associate Member of the National Exchange Club is not a member of a club and cannot hold office, vote in a club, or serve as a club delegate.
Section 10. In the event of a prolonged illness, or an enforced absence of a member in good standing, the Board of Directors, in its discretion, upon request, may grant a leave of absence for a period not to exceed one hundred and eighty (180) days, provided that, for the period of such leave of absence, charges for all dues and fees (except for meals which may be waived) must be paid by the member to whom such leave of absence is granted.
ARTICLE V
Election of Members
Section 1. Active Members of this club shall be elected as follows:
A. All applications for Active membership in this club shall be made in writing, signed by two members in good standing, and submitted to the Secretary on application forms furnished for that purpose. The Secretary shall submit all such applications for Active membership to the Board of Directors for action at the next regularly scheduled board meeting.
B. A unanimous vote of the members of the Board of Directors present and voting is required to approve an application for membership.
C. After the Board of Directors has approved the proposed Active member as provided above, the Secretary shall send a copy of the approved membership application form to the membership (electronically or by regular mail) and read the name of the proposed member to the general membership of the club at a regular meeting. A period of one week shall then elapse before such proposed member’s name is presented for election.
D. During such week, should any objection be filed against the election of Active membership of the proposed member, the same shall be reduced to writing and signed by the member making such objection, and given to the Secretary who shall refer it to the Board of Directors.
E. The filing of an objection shall void the membership proposal approved by the Board of Directors and the name of the proposed Active member shall not be presented to the general membership of the Club for election.
F. No proposed Active member shall be elected to membership except by unanimous vote of the general membership of the Club present at the regular meeting at which the name of the proposed member is presented for election.
G. It shall be the duty of the Secretary to notify the Active member of election to membership either by direct communication or through the recommenders.
H. An Active membership application may be withdrawn by the recommenders at any time. Each application is subject to an election, a rejection or to being placed on a waiting list to be acted upon at some future date.
I. Proposed Active members who are duly elected shall not be permitted to claim membership until the joining fee, together with all prorated charges, have been paid.
Section 2. It is the goal of this club to maintain a full Active membership at all times, therefore no Life membership will be granted unless the club’s Active membership is full. Life Members of this club shall then be granted as follows:
A. All applications for Life membership in this club shall be made in writing by a qualified Active member (see the provisions of Article IV, Section 3 B) in good standing and submitted to the Secretary on application forms furnished for that purpose. The Secretary shall submit the application for Life membership to the Board of Directors for consideration.
B. The Board of Directors shall make the determination if such application shall be granted. After consideration of such application, the Secretary shall notify the applicant and the rest of the club of such grant.
C. A Life Member shall, unless expelled for cause, be a Life Member until death with all privileges of the Club, including the right to vote and hold elected office and the right to participate in all Club activities.
D. Life members shall not be subject to any attendance requirements, but shall pay full membership dues and all fines (except attendance fines) and fees for all functions attended.
E. A Life Member shall only pay food charges for meetings or events attended.
ARTICLE VI
Officers
Section 1. The officers of this club shall be:
A. President. The President shall preside at all meetings of this club and at all meetings of the Board of Directors. The President shall be the club’s chief executive officer exercising general supervision over the interests and affairs of this club, subject to the direction of the Board of Directors. The President shall perform such other duties as usually pertain to a club President in promoting the purposes of this club. The President shall appoint committees as outlined in Article X of these Bylaws.
B. Vice President. The Vice President shall perform such duties as may be assigned by the President or the Board of Directors. In the absence, inability, or refusal of the President to perform some or all of the assigned duties, the Vice President shall perform these duties and have in connection therewith the authority of the President.
C. Secretary. The Secretary shall:
1. Keep all records of this club and minutes of regular and special meetings of this club and of the meetings of the Board of Directors.
2. Keep the records of membership and submit to the Executive Vice President of The National Exchange Club, membership changes as they occur. The Secretary shall also submit to the Executive Vice President of The National Exchange Club and district, such other reports as may be required.
3. Submit to the proper officials and committees all communications received from The National Exchange Club or the district.
4. Make an annual report to the club and at such other times as the Board of Directors may require. The Secretary shall perform such other duties as may be assigned by the President or the Board of Directors.
5. At the expiration of the term of office, the Secretary shall deliver over to a successor or to the President all records and any other club property.
D. Treasurer. The Treasurer shall:
1. Receive or collect all fees, dues and other monies constituting the revenue of this club which shall be deposited in such manner as is designated by the Board of Directors. The Treasurer shall disburse these funds in the manner authorized by the Board of Directors.
2. Make an annual report to the club and at such other times as the Board of Directors may require.
3. At the expiration of the term of office, the Treasurer shall deliver over to a successor or to the President all funds, books of account and any other club property.
E. Vice President(s). The Vice President(s), if any, shall perform such duties as may be assigned by the President or the Board of Directors.
F. Immediate Past President. The Immediate Past President shall attain the office by succession thereto and shall act in an advisory capacity and assist the President and Board of Directors in all matters which may come before them. Every retiring President shall receive the title of “Past President.” In the event of a vacancy in the office of Immediate Past President, the most recent consenting Past President shall fill the position for the remainder of the unexpired term.
Section 2. The terms of all officers shall be for a period of one administrative year, from October 1 to September 30, or until their successors have been duly elected and assume office. For secretaries and treasurers, a limit of no more than two one-year terms is recommended to develop and enhance leadership in the club.
Section 3. The Board of Directors may create one or more Vice Presidents as deemed necessary.
ARTICLE VII
Board of Directors
Section 1. The officers of this club, as defined in Article VI of these Bylaws, together with six (6) directors, shall constitute the Board of Directors.
Section 2. The terms of the directors shall be for two (2) administrative years or until their successors have been elected and assume office. Their terms shall be staggered.
Section 3. A vacancy in any office, or in the Board of Directors, shall be filled by a majority vote of the Board of Directors for the unexpired term.
Section 4. The Board of Directors shall meet monthly at such times and places as may be determined by the Board of Directors.
Section 5. Special meetings of the Board of Directors may be called by the President, or at the request of any three (3) other members of the board of Directors , provided that before the meeting is held at least forty-eight (48) hours notice is given (personally or by mail, e-mail or telephone) to each member of the Board of Directors.
Section 6. At a regular or special meeting of the Board of Directors, a majority of the members shall constitute a quorum, and a majority vote of those present shall decide a question, with the exception of those questions for which a greater proportion is specifically required in the Bylaws of this club.
Section 7. The Board of Directors, for cause duly shown, may remove any officer or director from office by a two-thirds (2/3) vote of the members of the Board of Directors present and voting at any meeting for which advance notice of not less than fifteen (15) days shall be given; provided, further, that written notice, stating the grounds for removal from office shall have been delivered or mailed to the officer or director, and a full and complete hearing is afforded the officer or director, if not waived.
Section 8. If it shall appear to the Board of Directors that a duly elected director is unable or unwilling to discharge the duties of the office, or otherwise has failed to assume and discharge the duties and responsibilities of the office, the Board of Directors may declare the office vacant and the vacancy shall be filled in accordance with the provisions of Section 3 above.
Section 9. The Board of Directors shall create and maintain as needed, Additional Club Operating Guidelines (see Exhibit A).
ARTICLE VIII
Election of Officers and Board of Directors
Section 1. At least thirty (30) days prior to the Annual Election Meeting (as described in Article XIV, Section 3), the Nominating Committee, comprised of the four most Immediate Past Presidents and the current President, who shall be chair, shall meet, select and then present to the club at its Annual Election Meeting the names of the persons nominated as officers and directors of the club for the upcoming administrative year. Written notice of these candidates (by mail or e-mail) shall be sent to all members at least one week prior to the Annual Election Meeting.
Section 2. Additional candidates may be nominated by a member in good standing from the floor.
Section 3. All officers and directors shall be chosen by ballot except when nominations are unopposed when only a voice vote is needed to elect. A majority of all votes cast shall be necessary for the election of an officer or other member of the Board of Directors of this club.
ARTICLE IX
Conventions
Section 1. This club shall be entitled to representation in district and National Conventions by voting delegates provided the club is in good standing with the district and The National Exchange Club.
Section 2. Voting delegates at all conventions shall be the Club’s President, Vice President, Secretary and Treasurer, and three (3) voting representatives for the club’s first twenty-five (25) members and one voting representative for each additional twenty-five (25) members based on the membership report at March 31 preceding the convention. An alternate may be elected for any voting delegates.
Section 3. The club shall be considered not in good standing and its delegates not eligible to vote in the District and National Convention, if the club is more than sixty (60) days in arrears for indebtedness to the district and/or The National Exchange Club.
ARTICLE X
Committees
Section 1. The Board of Directors may establish such committees as may be necessary to successfully operate the club.
Section 2. Suggested committees and their functions are outlined in the Club Leadership Handbook.
Section 3. The President also shall appoint such other committees as may be authorized by the Board of Directors or as the President may deem necessary.
ARTICLE XI
Fiscal Matters
Section 1. The administrative period of this club shall be from October 1 through September 30.
Section 2. The official quarterly membership or operating periods of this club shall begin October 1, January 1, April 1and July 1 of each year.
Section 3. [COVERED IN SECTION 9. Use this section to provide for D & O Liability Insurance] Trust or Surety Bonds shall be furnished by any officer or club appointee (such as a controller) as the Board of Directors shall designate. The amount of such bond shall be determined by the Board of Directors. The cost of such bond shall be paid by the club.
Section 4. The Board of Directors shall adopt in advance of the next administrative year an Annual Operating Budget and an Annual Foundation Budget (known collectively as the Annual Budgets) covering all activities of the club. Such budgets shall be approved by a majority vote of the membership at the Annual Business Meeting (as described in Article XIV, Section 4) with copies of such budgets sent to all members (by mail or e-mail) at least one week prior to the Annual Business Meeting.
Section 5. Any motion, resolution or proposed action involving the expending of club funds brought before any regular or special meeting of this club shall be referred, without motion or vote, by the President, or member presiding, to the Board of Directors for its consideration, recommendation and report to the club, before a vote on any such motion, resolution or proposed action may be taken.
Section 6. No financial obligation or indebtedness shall be incurred by this club, or its officers, Board of Directors or standing or special committees, which amount is not provided for in the Annual Budgets, except with the concurrence of a two-thirds (2/3) vote of the members present and voting at any regular meeting of this club.
Section 7. All club funds shall be deposited and held in the name of the club in the depository or depositories designated by the Board of Directors. Officers authorized to sign checks shall be designated by the Board of Directors.
Section 8. The Board of Directors shall require at least two separate bank accounts, the Club Operations Account and the Club Foundation Account. All revenue derived from member dues, fees and meals shall be deposited in the Clubs Operations Account. All revenue derived from any fundraising activity for service projects shall be deposited in the Club Foundation Account. Only club operating expenses such as meals, supplies, dues and fees payable to The National Exchange Club and the district, can be paid out of the Club Operations Account. Club service projects or activities conducted in the community, must be paid for out of the Club Foundation Account. Exchange educational activities (for its members) may properly be paid from the Club Operations Account. The two accounts are not interchangeable, and use of these funds for any other purpose other than those stated is prohibited.
Section 9. The Board of Directors shall pass upon and approve all invoices payable and authorize the payment thereof, except such invoices as are rendered by The National Exchange Club or by the district of which this club is a member which shall be paid upon being received, or within the time specified by the respective Bylaws of The National Exchange Club and the district, without action by the Board of Directors. Expenditures within the current budget or approved in accordance with these bylaws may be made by an agent designated by the Board of Directors. Such agent may be designated as Controller of the club, to serve at the will of the Board and shall furnish a Surety or Trust Bond at club expense.
Section 10. The accounts of this club shall be audited not less than annually (administrative year) by a committee appointed by the incoming President and a report made to the Board of Directors no later than the second Board meeting of the new administrative year.
Section 11. This club is exempt from the payment of federal income tax under the provisions of Section 501(c)(4) of the Internal Revenue Code of 1954 as a chartered club of The National Exchange Club.
ARTICLE XII
Dues
Section 1. Club dues and/or meal charges, if applicable, for all membership categories shall be as determined by the club membership upon recommendation of the Club’s Board of Directors.
Section 2. Dues and/or meal charges shall be payable quarterly.
Section 3. Each reinstated or transfer member, when qualifying for membership, as determined by the club membership upon recommendation of the Club’s Board of Directors, shall pay to the Treasurer a membership or joining fee in an amount determined by this Club’s Board of Directors.
Section 4. Each new Active member, when qualifying for membership, shall pay to the Treasurer a joining fee as determined by the Board of Directors in the minimum amount of $25.00.
Each new Business Member, when qualifying for membership, shall pay to the Treasurer a joining fee as determined by the Board of Directors in the minimum amount of $50.00.
ARTICLE XIII
Emblem and Motto
Section 1. All members shall be entitled to wear the emblem and/or other insignia, as may from time to time be adopted by the National Board of Directors.
Section 2. The motto “Unity for Service,” and the titles “Exchange Club,” the “Exchange Club Covenant of Service” “Exchangite” and any emblem, seal or insignia of The National Exchange Club shall not be used for purposes other than those authorized by the National Board of Directors.
ARTICLE XIV
Meetings
Section 1. This club shall hold its regular meeting on such day and at such place as shall be determined by the Board of Directors. Regular meetings of this club shall be held throughout the year, and at least two times each month.
Section 2. Special meetings of this club shall be called by the President or when requested by a majority of the members of the Board of Directors.
Section 3. The Annual Election Meeting of this club shall be held not later than sixty (60) days prior to the beginning of a new administrative year.
Section 4. The Annual Business Meeting of this club, at which reports shall be made by the President, Secretary and Treasurer, for the administrative year just being brought to a close, and the Annual Budgets shall be presented, considered and approved, shall be held not later then the last meeting in the administrative year.
ARTICLE XV
Other Administrative Matters
Section 1. Reports required by The National Exchange Club shall be submitted within the deadlines prescribed.
Section 2. An annual report shall be submitted as required by the Internal Revenue Service on an official form furnished by the Internal Revenue Service.
Section 3. The administrative year of the club shall coincide with The National Exchange Club’s.
Section 4. This club is authorized to sponsor the organization of an Exchangette Club or youth groups upon application to and certification by the Executive Vice President of The National Exchange Club.
ARTICLE XVI
Official Publication
Section 1. The Board of Directors may publish or cause to be published, under its supervision, a club bulletin which shall be the official publication of the club. This publication, if published, shall be provided, not less than monthly to each member of the club.
ARTICLE XVII
Parliamentary Authority
Section 1. The current edition of Robert’s Rules of Order Newly Revised shall be the parliamentary authority for all matters of procedure not specifically covered by these Bylaws.
ARTICLE XVIII
Amendments
Section 1. With the exception of articles I, II, III, IV, XI, XIII, XV, XVII, XVIII and XIX, which are not amendable, these Bylaws may be amended by a majority vote of the voting members present and voting at any regular meeting of this club. All proposed amendments must be approved by the National Committee on Jurisprudence and Laws prior to being mailed to the club members for consideration.
Section 2. A copy of the proposed amendments shall be mailed to all members of this club not less than thirty (30) days prior to the date set for the regular meeting of this club at which time the amendments shall be voted on.
Section 3. An Exchange Club may change its name upon written application to the National Board of Directors, which must approve the name change before it becomes effective.
ARTICLE XIX
Masculine and Feminine Gender
Wherever in these Bylaws reference is made to the words “him,” “he,” “his,” and similar references shall be deemed to include, as appropriate, “her,” “she,” “hers,” and similar references, to the end that all distinction between the male and female sexes, for purposes of these Bylaws, shall be deemed eliminated.
The undersigned duly elected officer of the East Dallas Exchange Club certifies that the above Bylaws were duly adopted by the requisite votes of the membership of such club on ________________,2009.
______________________________________
(Signature)
_______________________________________
(Printed Name)
_________________________________________
(Office)
EXHIBIT A
CLUB OPERATING GUIDELINES
As of 1-27-09
The following additional guidelines are provided to promote consistency and continuity in the ongoing operations of the club. These guidelines may be amended at any time by the Board of Directors and require no ratification by club membership.
Expanding Article VI, Officers, Section 2:
Administrative Year Calendar
The administrative year calendar shall be as follows:
October (October 1 is the beginning of the administrative year.)
* Regular club meetings shall be held on each Wednesday of the month.
* New officers and directors shall take office at the first meeting of the month.
* The Board of Directors meet from 5:30-7:00 PM on the third Tuesday of the month.
* The Business Meeting shall be held on the last Wednesday of the month.
November
* Regular club meetings shall be held on each Wednesday of the month except the Wednesday before Thanksgiving.
* The Board of Directors meets at 5:30 PM on the third Tuesday of the month.
* The Business Meeting shall be held on the Wednesday occurring eight (8) days before Thanksgiving.
* The Audit Committee reports to the Board of Directors (per the provisions of Article XI, Section 10, in PART 1 of these guidelines) no later than this Business Meeting.
December
* Regular club meetings shall be held on each Wednesday of the month except the Wednesdays occurring before and after Christmas Day.
* The Board of Directors meets at 5:30 PM on the third Tuesday of the month.
* The Business Meeting shall be held usually on the Wednesday before Christmas Day.
* The club Christmas Party should be held in December.
EXHIBIT A
January
* Regular club meetings shall be held on each Wednesday of the month.
* The Board of Directors meets at 5:30 PM on the third Tuesday of the month.
* The Business Meeting shall be held on the last Wednesday of the month.
February
* Regular club meetings shall be held on each Wednesday of the month.
* The Board of Directors meets at 5:30 PM on the third Tuesday of the month.
* The Business Meeting shall be held on the last Wednesday of the month.
March
* Regular club meetings shall be held on each Wednesday of the month.
* The Board of Directors meets at 5:30 PM on the third Tuesday of the month.
* The Business Meeting shall be held on the last Wednesday of the month.
April
* Regular club meetings shall be held on each Wednesday of the month.
* The Board of Directors meets at 5:30 PM on the third Tuesday of the month.
* The Business Meeting shall be held on the last Wednesday of the month.
May
* Regular club meetings shall be held on each Wednesday of the month.
* The Board of Directors meets at 5:30 PM on the third Tuesday of the month.
* The Business Meeting shall be held on the last Wednesday of the month.
June
* Regular club meetings shall be held on each Wednesday of the month.
* At least thirty (30) days prior to the July Business Meeting, the Nominating Committee (as defined in Article VIII, Section 1 of the Bylaws) shall begin meeting to select the persons to be nominated as officers and directors of the club for the upcoming administrative year.
* The Board of Directors meets at 5:30 PM on the third Tuesday of the month.
* The Business Meeting shall be held on the last Wednesday of the month.
July
* Regular club meetings shall be held on each Wednesday of the month.
* A special business meeting shall be called the Wednesday prior to the club golf tournament.
* The club golf tournament will usually be held in July.
* At least one week prior to the Business Meeting, the Nominating Committee shall provide all members with its recommendations for the new slate of Officers and Directors to be elected at the upcoming Business Meeting.
* The Board of Directors meets at 5:30 PM on the third Tuesday of the month.
* The Business Meeting shall be held on the last Wednesday of the month.
* At this Business Meeting, the Nominating Committee shall make its recommendation for new Officers and Directors and those members present shall elect new Officers and Directors (per the provisions of ARTICLE VIII, Election of Officers and Board of Directors in the Bylaws).
August
* Regular club meetings shall be held on each Wednesday of the month.
* The Board of Directors meets at 5:30 PM on the third Tuesday of the month. At this meeting the Annual Budgets should be considered and adopted.
* The Business Meeting shall be held on the last Wednesday of the month.
September
* Regular club meetings shall be held on each Wednesday of the month.
* A copy of the Annual Budgets adopted by the Board of Directors (at its August meeting) should be sent to all members (by mail or e-mail) at least one week prior to the Annual Business Meeting.
* The Board of Directors meets at 5:30 PM on the third Tuesday of the month.
* The Annual Business Meeting shall be held on the last Wednesday of the month. At this meeting the Officers shall make their annual reports (per the provisions of Article XIV, Section 4 of the Bylaws) and the Annual Budgets (per the provisions of Article XI, Section 4 of Part 1 of these Club Operating Guidelines) shall be considered and approved.
* An Officer Appreciation and Installation Event should be held the evening of the September Business Meeting.
* The upcoming President for the upcoming administrative year shall appoint a committee to audit the accounts of the club and report to the Board of Directors no later than the second Board meeting of the new administrative year.
Expanding Article XI, Fiscal Matters:
Each member commits to raise at least $500 for the annual golf tournament, the sole fundraising event held each year.
Expanding Article XIV, Meetings:
Additional guidelines for meetings:
Regular Meetings:
A. Regular club meetings shall be held on Wednesday and should start promptly at 12:15 PM with the Pledge of Allegiance and a prayer.
B. Any guests should be introduced and welcomed.
C. An extractor should be named by the presiding officer and fines collected from members for any proper cause.
D. The Health & Hospital Update should be made.
E. Any club business should then be conducted in a timely manner.
F. Any speaker should be introduced not later than 12:25 PM. If possible, have the speaker end his remarks by 12:50 PM to allow 10 minutes for questions.
NOTE: Typically the speakers at the regular meetings should come to inform or educate the members, not to sell a thing or service to the members.
G. All meetings should be called to an end at 1 P. M. promptly. Any members who desires may stay to visit with the speaker or other members.
Special Meetings:
A. The Wednesday closest to Veterans Day (November 13th) should be a special meeting.
B. If possible, the club should have a luncheon meeting and speaker where the spouse/S.O. be invited every quarter (Valentine’s Day, Mothers Day, etc.).